Terms and Conditions Exhibitors

2018 The GRAPEVINE Magazine Midwest Viniculture Expo

Terms and Conditions

Please read below terms and conditions. If you are signing up by phone, we will send you a copy of these terms and conditions. Please note, terms and conditions apply to all exhibitors and sponsors.

Acceptance of Terms and Conditions: Payment constitutes acceptance of the following terms and conditions outlined below. Upon acceptance by the The GRAPEVINE Midwest Viniculture Expo (“Expo”), as provided herein, this agreement shall constitute a binding contract for exhibit space at the The GRAPEVINE Midwest Viniculture Expo, Trade Show and Conference.

Non-Contracted Exhibit Space

Participating exhibitors have the exclusive right to promote or sell goods or services at the show. All other parties who attempt to make sales solicitations will be permanently removed from the show area. Exhibitors are asked to report any infraction to the Expo registration desk so immediate action can be taken or call 515-227-8555.

Sharing Booth Space

Exhibitors are not allowed to sublet booth space. All booth space is rented to one entity and who that entity allows to bring product into their booth is at the discretion of the Exhibitor and with prior written permission from the Expo.

Security, Liability, and Insurance

Expo shall not be held responsible for the loss of any material by any cause and usage. The exhibitor will exercise normal precautions to discourage loss due to theft or any other causes. Expo will exercise reasonable care for the protection of the exhibitor’s materials and displays. However, the exhibitor expressly releases Expo from any and all claims for such loss, damage, or injury in the absence of negligence. Exhibitors wanting to carry insurance will do so at their own expense. In the event the meeting is canceled, the liability of Expo shall be limited to the money paid by the exhibitor for exhibit booth rental, less all expenses incurred by Expo.

Security guards will be on duty at the tradeshow after official show hours. Only persons with proper identification badges shall be allowed in the tradeshow.

Restricted Booth Activities

Exhibitors are allowed to demonstrate the company’s equipment regarding the product(s) and/or service(s) in the booth with the exception of equipment that interrupts neighboring exhibitors as a result of the noise level, or any other nuisance. If any vendor complains of a neighboring vendor’s noise or nuisance, immediate action will be taken.

Alcohol and Food Service

If your product or service necessitates alcohol samples, (such as wine) please contact the Expo office ASAP to complete a Request to Serve form. A State permit is required. No outside food or beverage service is allowed.

Distribution of Marketing Material and Marketing Related Activities

Circulars or advertising materials of any description may be used or distributed only within the booth assigned to the exhibitor presenting such material. Only literature published or approved by Expo may be distributed at the registration desk, in the registration area, in the meeting rooms, or in the exposition areas. These areas are reserved for sponsors.

Indemnification

Exhibitor hereby agrees to indemnify, and hold harmless, the Expo and the exhibit facility, their managers, officers, directors, sponsors, employees, agents, successors, and assigns from any suit, action, or claim whatsoever, including for personal injury or property damage, lost profits, or for loss of use of property by whomsoever sustained, relating to, or arising out of exhibitor’s participation at the meeting and trade show.

Terms of Payment

Booth must be paid as follows:

  • 10 x 10 booths must be paid in full within 15 days of reserving.
  • For all other booths, 50% of the booth must be paid within 15 days of reserving.  Remaining 50% no later than December 1, 2017.

Sponsorship Packages must be paid in full within 15 days of Expo’s acceptance of the company sponsorship.

Expo may reassign any booth space not occupied during the show, or for which special arrangements have not been made with approval by Expo staff by 8:00 am Wednesday, June 20, 2018.

Those with a booth as part of their paid sponsorship package will NOT receive a refund.